Rental Agreement Template

Template Content

Write the contract your renters sign. Keyword variables fill themselves in on every booking.

Or start from:

Add Rental

0 / 8 required
ⓘ Save a draft any time — you only need everything filled in to publish.
01

The Basics

What it is and what customers will call it.

🚗 Vehicle
02

Identity & Specs

The details that go on the contract.

Vehicle Identification Number
Two-letter state code (e.g., CA, NY, TX)
03

Story & Photos

What sells it. The first photo becomes the cover.

🖼️

Drag and drop photos, or Choose file

Add multiple photos showing different angles. The first photo is the cover.

04

Pricing

Switch on the rates you actually offer.

Charge Type Display
Display Charge Type
Select which charge type to display to customers. Only rates with values are shown. This will be the primary pricing displayed in your listing.
05

Mileage

Included distance and what you charge past it.

$

Reservation

🗓 Rental details

🚗 Rental

Starting fuel
Ending fuel

📄 Rental agreement

💵 Price quote

A shareable page with the price breakdown for this booking: rental cost, add-ons, taxes, deposit and total. The numbers are frozen into the link, and it expires on its own.

🔧 Manage rental

Moving the return date lives on the Extensions tab.

⚠️ Danger zone

👤 Customer

🧑‍🤝‍🧑 Additional drivers

Anyone else permitted to drive this vehicle. They fill the Additional Driver keyword variables on the contract — including {{additionalDriversText}}, which lists them all.

💵 Charges

🧾 Payments

Record money collected any way you already take it. Request from renter emails them the amount and your payment link — set that link under Settings → Merchant Provider.

🛡 Security deposit

🧩 Add-ons

🛡 Damage & protection

⏱ Active extensions (0)

🔑 Pick-up inspection

Odometer out
Fuel at pick-up
Add condition photos
Drop images here or click to choose

🏁 Return inspection

Odometer in
Fuel at return
Add return photos
Drop images here or click to choose

📝 Internal notes

📋 Activity

Log Maintenance

$

Create customer

0 / 5 required
ⓘ Licence and insurance scans are stored in your workspace and visible to your team.
01

Who they are

How they show up across reservations and contracts.

02

Licence & age

Florida requires you to physically inspect the licence, not just hold a copy.

03

Address

Used on the rental agreement.

04

Documents

Photo or PDF, up to 5 MB each.

🛡️

Upload or drop a file

🪪

Upload or drop a file

Create Reservation

Reservation Details

When the vehicle goes out, when it comes back, and who is taking it.

▲ Pick-up

▼ Drop-off

Customer

Search your book, or add someone new without leaving this screen.

Available Rental

Anything already booked across your dates is marked and cannot be picked.

Add-Ons

Extras on this booking. Anything marked required is already on.

One-off charge for this booking

$

Confirmation

Last look before this becomes a live reservation.

🔑

Rate Details

—

$
$
🤝

Brokered Car

Someone else's car, your deal. The split never touches the contract.

$
$
$

New Reservation

Change the dates and leave the total alone, and the booking reprices itself: units, add-ons, taxes and balance move together. Type a total to override it with your own number.

🧩

Create Add-On

An extra renters can bolt onto a booking — a seat, a service, a piece of kit.

$
0 / 400
Show on websiteRenters can pick this themselves at booking.
MandatoryAdded to every booking automatically.
🧩

Change add-ons

—

$
🧑‍🤝‍🧑

Add driver

Someone else permitted to drive on this booking.

❓

Are you sure?

⏱

Extend rental

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—
⇄

Swap vehicle

—

Also move to this vehicle's ratePick a replacement to compare rates.
✍️

Sign the rental agreement

—

Draw your signature with a finger, stylus or mouse

By signing you agree to the terms above. The date, your device and the exact version of this agreement are recorded with your signature.

Not with you right now?

Send them a private link to sign on their own phone. It works once, expires in 7 days, and opens this agreement and nothing else.

⛔

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—

📝

Report a renter

Goes to Supreme Society for review before the network sees it.

Write only what you can evidence. Entries are shared with other operators; a claim you cannot back up is your liability, not ours.

🏷️

Plan & trial

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—
days from today
🔒Recorded in Activity against your account with the before and after values. Admins can read that log but nobody can edit it.
🗑️

Delete workspace

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Add Customer

?
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Activity timeline